UCSF is looking for a highly organized, diplomatic, responsive and customer-focused Meeting & Event Coordinator.
The purpose of this position is to lead event coordination efforts and provide general administrative support for the Office of Community & Government Relations and their departmental units located at UCSF's Mission Bay campus. The position reports to the Director of Office Operations, is a member of a shared services central operations team, and will be cross trained to perform multiple responsibilities that enable the mission of the office to be carried out in a professional and timely manner.
Duties include, but are not limited to, the following:
Coordinating events in San Francisco and in the East Bay, including events in support of Chancellor priorities (which may include participation by senior staff up to and including the Chancellor).
Participating in major UCSF and UCSF-sponsored events, including community meetings and events on and off campus, Mission Bay campus events, tours for local, state and federal elected officials, congressional staff tours, City Hall reception for the Chancellor or other UCSF senior leaders, and various other events.
Coordinating, scheduling, and performing follow-through for various meetings that involve the campus and/or community, staffing these meetings as needed.
Coordinating and scheduling internal meetings with UCSF units, serving as staff for these meetings on as-needed basis and taking responsibility for all meeting logistics including travel, security, room reservations, catering, notification, room set-up, signage, electronic/peripheral needs, etc.
Monitoring resource email accounts and responding to requests.
Handling travel arrangements.
Tracking budget and expenses for projects and events.
Processing community requests for UCSF conference center subsidies in partnership with the Executive Director of Community Relations and Strategic Partnerships.
Back-up support for other members of the operations team as needed.
Processing expenses using UCSF's various financial administrative systems, including MyExpense and BearBuy.
In addition, this position handles special projects and provides executive assistance for the Executive Director of Community Relations and Strategic Partnerships, and backup executive assistance for other senior leaders within CGR, including the Vice Chancellor.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.