Position Overview: The Executive Legislative Assistant position in Community and Government Relations (GovRel) manages the administrative and critical scheduling for the Executive Director of Government and Community Relations of the University and ensures that the work of the state, federal, and community teams is successfully executed. The Executive Legislative Assistant supports the strategy and legislative efforts; serves as the primary liaison between the team and the University, ensuring faculty, administrators, and others are empowered to deliver in their advocacy work; conducts legislative research, and executes events.
This position is critical to the team's outcomes, effectiveness, and efficiency. This person develops and oversees administrative workflow for assigned projects. This position requires a high degree of professionalism, attention to detail, the ability to operate independently, work with a diverse constituency, make unsupervised decisions and handle highly confidential issues.
Roles and Responsibilities: â— Supports the Executive Director of Government and Community Relations of the University â— Manage the calendars of the Executive Director of Government and Community Relations of the University and may support other Directors within GovRel. â— Assist GovRel with scheduling meetings with elected officials, staff, and other stakeholders. â— Manages complex calendar and group meeting details. â— Develop and oversee administrative workflow. â— Maintain confidentiality on sensitive issues. â— Manages all aspects of meetings, events, legislative tours, and office functions including budget development and implementation, vendor selection and management. â— Provides administrative and scheduling support for the Good Neighbor Fund and the University District Alliance. â— Participates in administrative planning, strategic plan implementation and oversees the execution of operational work. â— Conducting research, tracking legislation, ensuring the team has accurate information, and compiling data to prepare for presentations. â— Develop briefings and testimony for University representatives. â— Assist with organizing political support and advocacy for the programs of the University, with primary emphasis on events. â— Support state and federal mandated reporting. â— Support the work to analyze the impact of legislation. â— May conduct analysis and make recommendations to improve the efficiency and effectiveness of the business operations of the office to best align with overall department goals and budget. This includes office equipment selection and vendor management as well as space management. Takes ownership of these issues. â— Acts as a representative of the office on assigned matters. â— Provide assistance for mass-email processing as needed. â— Manages purchasing of office supplies including UMarket and Parking Services. â— Manages department email accounts. â— Assist other directors as needed.
Appointment The position is appointed and reports directly to the Executive Director of Government and Community Relations. The position is a full-time, Civil Service position. The position may require occasional attendance at events/activities on-campus or the state capital during the evenings and/or weekends. This is a hybrid position. Salary is competitive and commensurate with education and experience.
Required: â— BA/BS or a combination of related education and work experience equal to four years â— Experience in responsible administrative positions demonstrating. excellent organizational abilities and a commitment to diversity. â— Ability to form, develop and maintain professional relationships with key staff and diverse constituencies. â— Outstanding interpersonal skills and the ability to ensure high level attention to detail.
Preferred: â— Budget management knowledge and ability â— Ability to provide analysis of office expenses and complete reconciliations and compilations of the data â— Experience in training students and being a mentor to junior staff members â— Experience in higher education or other public organizations â— Outcomes orientation and ability to measure results
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.