UCSF Campus Design and Construction is seeking a dynamic Associate Director to lead a professional team including project managers and assistant project managers in the delivery of Campus Design and Construction Projects with a value of up to $70M. Under the general direction of the Campus Design & Construction - Director of Project Delivery, the Associate Director of Project Delivery provides leadership, administrative oversight of professional staff in the Department's core functional area of Project Management, and management of projects at a subset of UCSF sites or project types. The Associate Director of Project Delivery must be a team player and a hands-on people manager with excellent planning, scheduling, and communication skills.
The successful candidate will have a breadth of experience in managing all types of capital projects with a demonstrated focus managing projects and teams in research laboratory environments including design and construction phases. The position provides administrative oversight for teams of project delivery staff possessing varying experience, knowledge, and skill levels with emphasis on team and staff development and engagement, daily operations and functions, ensuring that customers remain well informed, project progress and completion is within budget and time constraints. The above is accomplished through effective leadership, exemplary customer service, effective stakeholder engagement (including Facilities Services, School and Departmental Leadership, Auxiliary, and other Support Services departments), and focused development and management of project delivery staff (including, Assistant Project Managers, Project Managers, and Senior Project Managers).
The Department manages more than 200 Construction Projects across all campus locations with a combined value of $300M. Our portfolio includes projects valued under $50,000 up to $70M with a focus on renovations of existing Campus Facilities especially within occupied high-value research laboratory areas. The Associate Director will oversee project teams for an assigned geographic area that may include the West Zone (Parnassus Heights Campus and outlying areas) or East Zone (Mission Bay Campus and outlying areas, Oakland, and Fresno).
Staff Leadership and Management Responsibilities: In coordination with the Director of Project Delivery:
Provide direct supervision to all project delivery staff associated with projects under $70M total value and others as required.
Manage staff resources appropriately to assure that the correct number, experience, and skill set of project delivery staff are available to support the Capital Program within the assigned portfolio of work.
Train, develop, coach, and promote all staff within your area of responsibility and others as required.
Assure all staff are appropriately matched with the number and type of projects that they are qualified to perform.
Assure that all work performed by all staff under your supervision are completing their work in compliance with all UCSF and UC policies, laws, standing orders, best practices, and standardized work and to the satisfaction of our customers.
Supporting Responsibilities: The position is also responsible to:
Work with the Director Campus Design & Construction and Counsel to develop project delivery strategies.
Obtain internal project approvals and oversee the flow of project funds throughout implementation.
Work with department leadership to develop and track appropriate project and staff performance metrics
Collaborate with Real Estate Finance & Administration and Real Estate Contracts to effectively plan and execute capital projects in an integrated and efficient manner.
Integrate with Campus Planning and Campus Architect to effectively study, validate, plan, secure approvals, document, and move UCSF customers associated with capital projects.
Collaborate with Campus Building Official and Campus Fire Marshal to develop, deploy, update and enforce campus wide design and permitting best practices.
Engage with all campus stakeholders involved with capital project delivery to assure full cooperation and seek opportunities to improve processes and assure that all projects consider the full breadth of UCSF/UCOP goals, initiatives, policies, and best practices. Key stakeholder groups include Facilities Services, IT Services, Sustainability, EH&S, Central Accounting, Budget, and Resource Management (BRM), Community & Government Relations (CGR), University Development and Alumni Relations (UDAR), UC Police Department (UCPD), UCSF Risk Management, University of California Office of the President (UCOP).
Project Management & Construction Responsibilities include: Collaborate with UCSF Real Estate leadership and Campus Design & Construction team to manage, develop, deploy, teach, enforce, and update project delivery best practices and standardized work in all areas of Project Delivery including:
Project initialization and intake
Customer engagement and satisfaction
Project Charter and Gate Management
Planning (physical, capital and space)
Onboarding and integration of new supply chain partners
Standardized document controls and technology use for project management information systems (PMIS) including Unifier, P6, Bluebeam, BOX, BIM and any other information management systems
Contract compliance and dispute mitigation
Design Management including user and stakeholder management.
Construction Phase Project Management
Permitting and Inspection management
Internal UCSF supplier management
External vendor and supplier management
Lean business practices
Overall project performance for UCSF Real Estate capital project customers within the assigned portfolio of work.
Develop, maintain, and strengthen relationships with all customers across the campus.
Actively engages with UCSF Real Estate Customers across the Campus to forecast future capital program needs and understand current customer challenges to identify opportunities for improvements and increase customer satisfaction.
The final salary and offer components are subject to additional approvals based on UC policy.
Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.
For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and high-quality patient care. It is the only UC campus in the 10-campus system dedicated exclusively to the health sciences.