Reporting to the Associate Director of Sponsored Research, the Sponsored Research Manager will be responsible for the following main functions: 1) manage a high-level complex research portfolio; 2) manage one or two members of the Sponsored Research Administration Team; 3) with the guidance of the Associate Director, establish, write up and document standard operating procedures required specifically in the widely expanding sponsored research compliance realm; 4) under the guidance of, and in partnership with, the Associate Director, devise standard methodologies on monitoring and tracking compliance proactively; 5) establish methods for measuring and reporting sponsored metrics and drivers of the department; 6) serve as a deputy or back-up in the case of an absence of the Associate Director, and serve as an additional team resource to discuss issues and problem-solve.
More specifically, the Sponsored Research Manager will:
Manage a complex portfolio of lab sponsored research, such as those including subawards, many federal and year-logic accounts with dual appointment PIs as well as those of newly recruited faculty members to grow their sponsored portfolio;
Manage compliance issues, including, for example, use of stem cells or fetal tissue, human subjects, faculty disclosures, international collaborations;
Manage SRA team member(s), including annual reviews, interviewing and hiring (as needed), establishing expectations and setting standards for high-level performance;
Work with the Associate Director for Sponsored Research on establishing, writing up and documenting standard procedures such as, but not limited to journals, cost transfer approvals, effort monitoring, faculty review reports, faculty disclosures, new federal requirements;
Work with the Associate Director for Sponsored Research on the development and implementation of standard monitoring and tracking for processes such as cost transfers, journal execution and recording, effort Â reporting, as well as other sponsored research areas;
Strategize in establishing new, innovative and efficient ways of measuring department's sponsored research health, including overall expenditures, committed sponsored revenue, number of proposals submitted, collaborations;
Serve as a back-up team lead and trouble-shoot complex sponsored issues in conjunction with the Associate Director and other members of the Sponsored Research team
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
Knowledge of Microsoft Office Suite, advanced Excel skills. Working knowledge of basic financial principles, budgeting, financial analysis.
Effective communication; ability to interact diplomatically with multiple stakeholders; adaptability; ability to manage staff through motivation, positive interactions, clear communication and setting clear expectations; ability to understand multiple complex concepts related to other functional areas that influence sponsored research (such as human resources, finance, contract law, the regulatory environment, government relations, education); ability to treat sensitive data with confidentiality and care; ability to think creatively and problem-solve; ability to elicit cooperation from multiple offices and institutions and build bridges.
This is a hybrid position.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
We are unable to provide visa sponsorship for this position
All formal offers will be made by FAS Human Resources
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Hybrid (partially on-site, partially remote)
Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.