University Relations at the University of Southern California is dedicated to enhancing the institutionâs academic stature and reputation, building meaningful connections between the university and its various stakeholders and offering programs and services that enhance the quality of life in the community.Â Our division accomplishes this by collaborating with others to engage stakeholders, and by creating and promoting educational, community programming through the work of its eight departments: Civic Engagement; Educational Partnerships; Government Partnerships and Programs; Government Relations, USC Radio Group; as well as the office of the Senior Vice President.
The School for Early Childhood Education (SECE), a unit within Government Partnerships and Programs, is seeking a Human Resources Coordinator to join its team. This position performs a variety of human resources administrative functions, including the maintenance of critical compliance documents related to federal and state grant awards, HRIS data entry, and the processing and maintenance of payroll accounts and reporting.
The Human Resources Coordinator performs these duties following USC SECE policy, ensuring federal/state/local law compliance, and maintaining strict confidentiality guidelines, all while delivering excellent customer service to all SECE clients and University Relations administrative staff. The role requires a highly organized, detailed-oriented individual who has clear and effective communication, that thrives in a fast-paced environment and enjoys multi-tasking.
Adheres to regional head start document practices that include critical tracking of work permits, medical records and various reports maintained in Child Plus.
Enter staff information on Child Plus system and provide information for annualÂ reporting and board presentations.
Establishes and maintain effective customer service through consistent and equitable application of university policies and procedures.
Maintains a personnel information system that complements the university system as well as federal agency systems such as Child Plus. Maintains school/division confidential files, as needed.
Coordinates and schedule new hire on boarding and misc. trainings
Responsible for updating staff requirements and monthly monitoring for State of CA Community Care Licensing and Federal Head Start Performance Standard.
Attend Trainings and workshops as required and requested
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Live Scan (CACI, DOJ, FBI)
Sex Offender Registry clearance (Megans Law)
Immunization clearance (Tdap, MMR, Influenza)
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Job QualificationsMinimum Education:-High school or equivalentMinimum Experience:-2 yearsMinimum Field of Expertise:-Skilled in payroll or personnel processing with knowledge of applicable federal, state, local laws and regulations. Ability to establish and maintain accurate payroll and personnel records.Preferred Education:-Bachelor's degreePreferred Experience:-3 yearsPreferred Field of Expertise:-Knowledge of related university policies and procedures.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations.
As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.