Associate Director, Advocacy and Institutional Relations
University of California Office of the President
Location: Oakland, California
Internal Number: 3475282
Associate Director, Advocacy and Institutional Relations
UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
DEPARTMENT OVERVIEW This position is in the State Governmental Relations (SGR) Office, located in Sacramento, which serves as the primary university representative to state elected officials and state agencies to advocate for the university on legislative, budgetary and policy matters. The department is under the purview of the Senior Vice President of the External Relations and Communications Division.
POSITION SUMMARY Under the general direction of the Associate Vice President of SGR, this position has primary responsibility within the UC SGR Office for managing relationships with units of the Office of the President, the Regents, UC campus leadership, UC campus government relations programs, and external audiences to pursue UC state governmental relations and advocacy objectives. The position requires detailed knowledge of the functions, organizations, structure and procedures of UC and the executive and legislative branches of California government. The incumbent has a leadership role in directing UC systemwide efforts in mobilizing internal and third-party advocates to influence the outcome of fiscal and policy matters at the State level as part of a comprehensive advocacy program; and defining, producing and managing office advocacy communications.
Responsibilities 60% Advocacy: Develop, direct and maintain UC's strategic state advocacy program, working in conjunction with the divisions of the UC Office of the President, University stakeholders, campuses, and medical centers.
Develop relationships with University stakeholders, including faculty, staff, students, alumni and parents, for the purpose of promoting understanding of the University's interests and needs, and creating motivated and informed advocates. Work closely with the Director of Alumni Engagement and campus colleagues on the strategic identification and cultivation of additional external stakeholders in the business community, trade groups, regional and community groups, statewide associations, and the like.
Develop strategy, implementation plans, and training programs for the mobilization of stakeholder advocates on behalf of the University's fiscal and public policy priorities at the State level. Take responsibility for implementation and reporting of results to senior University leadership.
Collaborate with the Associate Director of Legislative Affairs and Associate Director of State Budget on advocacy planning and coordination to advance UC's top budget and legislative priorities.
Directly advocate to legislators, members of the Administration, and their respective staff on matters of interest to the University in issue areas to be assigned. Define, produce, and manage advocacy communications for SGR.
20% Strategic Communication: Lead and oversee UC's digital grassroots advocacy community. In partnership with colleagues in Federal Governmental Relations and Marketing Communications, develop strategies to continually increase the number of advocates, inform and cultivate existing advocates, and partner with campus stakeholders to help promote the advocacy community. In partnership with Federal Governmental Relations, oversee the advocacy student ambassador program.
Collaborate with colleagues in the UC communications departments on the strategic direction and production of communications materials, both electronic and hard copy, to be used in educating University stakeholders and third-party advocates on State issues of importance to the University, and to be used in conjunction with advocacy efforts directed at State officials. Help define the timing and contribute to the content of these communications to advocate and legislative audiences.
15% Campus Outreach: Assist the Government Relations Departments at the ten UC campuses in developing their advocacy and outreach programs, including coordinating systemwide advocacy efforts, preparing and making available advocacy materials, managing the distribution of Advocacy and Communications Program (ACP) funds, evaluating campus activities funded with ACP funds, and serving as the SGR liaison to campus government relations departments.
5% Management Responsibilities: Supervise and manage a team dedicated to advancing the advocacy interests of the University. Hire, train, set standards, supervise, coach, motivate, monitor workload, evaluate performance and take corrective action when necessary of the members of this team.
Serve as a member of the department management team.
Bachelor's degree or an equivalent combination of education and experience and at least 8 years increasingly responsible experience in a large, complex academic or governmental organization.
Leadership and management skills and experience, including the demonstrated ability to supervise, delegate, communicate, mentor, and solve problems with a diverse, creative staff.
Direct experience in managing mobilization efforts around an issue, person or fundraising campaign that exhibited a thorough understanding of how to energize and direct volunteers and sustain that effort for the long-term.
Thorough knowledge of effective electronic means of mass communications, including use of social networking to reach a broad audience on matters of importance to the University. Knowledge of the news media and experience speaking before the news media is preferred.
Demonstrated thorough knowledge of public policy as well as detailed knowledge of the organization, functions, process and procedures of the California Legislature, Executive Branch, and state higher education.
Demonstrated exceptional acumen and interpersonal skills to sustain or establish and maintain strong work relationships with key personnel within the University of California, and policymakers within State Government who are in positions of influence on issues of importance to the University. Excellent verbal and presentation skills to articulate ideas clearly, concisely, and persuasively.
Demonstrated ability to analyze state and national trends, issues and policy developments that could impact the University as well as proven success in developing and implementing strategic communications plans.
Proven ability to be a clear, creative, and critical thinker in an environment characterized by ambiguity and crisis.
Excellent analytical skills as demonstrated by a sensitivity to and ability to identify those issues critical to the success of a desired outcome; the ability to quickly research and collect pertinent information from related reports and knowledgeable persons, to integrate essential information, and use that information to define and validate options and alternatives; and the ability to develop recommendations and justification for the most productive course of action. This requires insightful and creative skill in reasoning and logic as well as the independent exercise of solid judgment.
Demonstrated ability to coordinate with and work effectively in a team-oriented environment, seeking information from multiple sources and collaborating with multiple constituencies to achieve an accurate and comprehensive perspective.
Demonstrated proficiency with MS Office Suite and e-mail.
Demonstrated knowledge of the University of California, the Office of the President, the campuses, and issues of importance to the University and higher education or the demonstrated ability to acquire such knowledge.
Working knowledge of the procedures for decision-making with the University and key personnel within the UC system who can assist with timely analysis or information about state issues, or the demonstrated ability to acquire such knowledge.
Bachelor's degree or an equivalent combination of education and experience and at least 8 – 10 years increasingly responsible experience in a large, complex academic or governmental organization.
SPECIAL CONDITIONS SALARY AND BENEFITS Salary: Salary commensurate with experience. Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE The first review date for this job is October 3, 2022. The position will be open until filled.
CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy
EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.