Human Resources Specialist, School for Early Childhood Education (SECE)
University of Southern California (USC)
Location: Los Angeles, California
Internal Number: REQ20102794
Administers full talent acquisition cycle by assisting managers with drafting job descriptions and request forms, enter job requisition details into Workday, posting positions on the web, screening applicants for minimum and preferred requirements, coordinate interviews, follow up with job applicants throughout the interview phase, perform hire and onboarding tasks for new hires.
Determines best avenue in recruiting (e.g., advertising, direct contact, employee referrals, research organizations, job fairs, internet, employment agencies, newspapers, journals, etc.). Notifies applicants of consideration or rejection.
Has knowledge of federal, state, regulatory requirements in the application of leave of absences and worker compensation; adheres to regional head start document practices that include critical tracking of work permits, medical records and various reports maintained in Child Plus.
Establishes and maintain effective customer service through consistent and equitable application of university policies and procedures, in collaboration with the Human Resources Specialist and Senior Human Resources Business Partner.
Maintains a personnel information system that complements the university system as well as federal agency systems such as Child Plus. Maintains school/division confidential files, as needed.
Generates monthly reports to update leadership on HR and payroll activities for the department, which indicate progress report for all tasks. Monitors cost allocation through labor distribution reports and Imagine financial system.
Maintains currency with, understands and ensures compliance with all university and school/division policies and procedures and with all federal, state and local laws related to employment law and human resources best practices.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
This position is temporarily remote, with the expectation to return to the main UPC campus once authorized by senior administration.The University of Southern California (USC) is one of the worldâs leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC is also one of the largest private employers in the City of Los Angeles. We are searching for exceptional individuals to help us fulfill our mission: Developing individuals and society as a whole through the cultivation and enrichment of the human mind and spirit. University Relations at the University of Southern California is dedicated to enhancing USCâs academic stature and reputation; building meaningful connections between the university and its various stakeholders and offering programs and services that enhance the quality of life in the community. Our division accomplishes this by collaborating with others to engage stakeholders, by creating and promoting educational, community programming through the work of its eight departments: Civic Engagement; Educational Partnerships; Government Partnerships and Programs; Government Relations, USC Radio Group; as well as the office of the senior vice president.The Human Resources Specialist role is housed within the Government Partnerships, School for Early Childhood Education department, with a reporting line to the Senior Human Resources Business Partner for University Relations. This position performs a variety of human resources administrative functions, including the talent acquisition cycle, coordinating activities related to leave of absence, maintenance of critical compliance documents related to federal and state grant awards, HRIS data entry, process and maintain payroll accounts and reporting. The HR Specialist performs these duties following USC SECE policy, ensuring federal/state/local law compliance and must maint strict confidentiality guidelines, all while delivering excellent customer service to all SECE clients and University Relations administrative staff. The role requires a highly organized, detailed oriented individual who has clear and effective communication, that thrives in a fast-paced environment and enjoys multi-tasking.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.