The Office of Child Health Equity's (OCHE) Program Manager (PM) is responsible for working with the Executive Director and the leaders of each OCHE focus area to manage the strategic operations of the Office. The PM's primary responsibilities and duties fall into the following categories: 1) administrative leadership, 2) program and research support, and 3) educational support.
Staffing oversight: Hire and manage full time, casual temp, student, and other staff. Work with other schools or departments to leverage fellows, post-docs or trainees to work in the OCHE.
Financial oversight: Work with the Research Finance manager to monitor grant budgets and staffing allocations. Coordinate P-Card reimbursements and other finance issues with Department/Division administrators.
Grant management: Coordinate grant submissions and management with key faculty, Research Process Managers (RPMs) and finance team. Support and coordinate grant submission, contracts, invoicing, reporting (e.g., submission of grant reports).
Communication: Direct Office website development in collaboration with web designers. Oversee social media platforms (e.g., Facebook, Twitter, Instagram). Coordinate with the Department Communications Director to strengthen the Office's communication strategies.
Tracking impact: Develop and maintain systems to track program impact (e.g., outputs, outcomes, photos). Engage in program evaluation efforts as needed.
Program and Research Support
Engage in strategic planning for the OCHE with the program team and help guide the development of various program and research initiatives.
Provide programmatic (see below) support to area leads in all three of the Office's focus areas. On a weekly basis, attend meetings with directors for Policy Participation, Community Engagement and Equity Analytics. Send out meeting agendas, meeting minutes, and provide strategic management of programs/initiatives.
Equity Research: Disseminate research findings in collaboration with Department Communications team. Help coordinate dissemination of research findings through submission of peer reviewed manuscripts, abstracts, progress reports for funders, etc. Oversee the online submission process, creating a log in, uploading required documents (e.g., manuscripts, abstracts)
Policy Participation: Send out regular emails for Stanford Pediatrics/LPCH Advocacy action alerts. This will require working with the policy directors to identify key information and resources to include in the bi-monthly action alerts. Support sub-specialty advocacy teams and initiatives.
For example, support various advocacy initiative such as a voter registration drive. Help to order materials, track outputs and outcomes, disseminate summaries of work and impact.
Communicate with elected officials and staff, in collaboration with Government Relations team and Policy leads. Create policy briefs and/or review legislative language that is informative for the policy initiatives.
Community engagement: Collaborate with the Directors of Community-engagement to coordinate and lead community responsive endeavors. Involves coordinating meetings, interfacing with partners, and coordinating various initiatives or interventions. including iMPACt, Mid-Peninsula Community Collaborative, Refugee Health, early education Initiatives. Be an out-ward facing contact for the community for questions, resource information, etc.
For example, support community-engaged early education initiatives. Make decisions in the following areas: Ordering materials, tracking distribution, documenting impact, tracking line-item spending, establishing systems for implementation.
Engage in educational endeavors with pediatric residents in the Stanford Advocacy Track (StAT). Coordinate yearly educational rotation with support from faculty leads and the administrative team. Work with the finance team to support resident needs regarding reimbursement, grant tracking, software procurement, etc.
The PM must be experienced at managing health related programs, able to draw from experiences in strategic planning, operational oversight, financial management, program coordination, and collaboration.
A successful PM must be a capable leader with the ability to interact effectively with faculty, trainees, community partners, funders, and administrative personnel. The PM will operate under the direction of the Executive Director, and in collaboration with the OCHE area leads (equity research, policy participation, and community-engagement). The role requires a self-motivated, self-directed, highly productive individual who can work independently and function as an independent contributor, collaborator, and leader.
Bachelor's degree and minimum of 5-7 years of experience in the development, management, and/or evaluation of programs
Superb organizational skills and attention to detail
Experience in fundraising, grants management and reporting
Experience with financial analysis of program funds and budget management
Excellent oral and written communication skills
Willingness to learn and promote leadership and team building skills among staff
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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