ABOUT UC SANTA CRUZ UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.
INITIAL REVIEW DATE (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 10-06-2021
Dept Marketing Statement University Relations supports the teaching, research, and public service of UC Santa Cruz by making and keeping deep, heartfelt connections. Building enduring relationships among students, alumni, faculty, donors, and others is the lifeblood of our work and helps to make UC Santa Cruz a thriving community of knowledge, inquiry, public service, and social mobility.
We are a welcoming group of ambitious and creative professionals pursuing our mission in support of the university's overarching purpose. We take our work seriously because we care - but we don't take ourselves too seriously! The University Relations culture is lively and dynamic; we value collaboration; and our staff is resourceful, enthusiastic, and hard-working.
The division is a fun, friendly, and open place, and our colleagues are supportive of and positive about each other's goals and aspirations. We often jump in to help where needed, rolling up our sleeves to get the job done. We dare to approach challenges as opportunities. We seek creative ways to overcome obstacles, at times with limited resources, while keeping our eye on the objective: helping students achieve their goals, providing crucial public service, and advancing life-changing research and discovery.
We hope you are inspired by what we do and are excited to contribute to our mission. We are looking for candidates who do great work, and we hope they come from a number of different backgrounds and experiences. We aspire to build an increasingly diverse, equitable, and inclusive workplace. We encourage you to apply even if you do not believe you meet every qualification for the position but possess transferable skills and experiences.
This position, in coordination with the Executive Director of Government and Community Relations, provides high-level analysis, strategic planning and implementation of the community relations priorities of the campus and helps to promote UCSC within the broader communities served by the campus. The Assistant Director of Community Relations must have strong communication and organizational skills and knowledge of regional community and business organizations.
This position must exercise sound judgment and represent the campus professionally at a variety of internal and external organizations, events and public meetings. Primarily, the Assistant Director of Community Relations:
Works with community-based organizations to enhance knowledge of UC Santa Cruz as an educational institution and an informational resource and partner.
Forges closer working relationships between UC Santa Cruz campus leaders and local and regional community groups, including local elected officials, in addressing a myriad of social, economic, education and environmental issues
Fosters partnerships and identifies areas of collaboration with a wide variety of community organizations
Highlights issues of emerging or growing concern in the region for Exeuctive Director of Government and Community Relations and campus's senior leaders.
Works on strategic planning to better position the university as good community partners and sharing timely and topical information with a wide array of community and regional stakehoders.
In consultation with the Executive Director and campus senior leadership, when appropriate, help to resolve questions or concerns that arise between campus and varies community members.
Work with internal campus stakeholders like faculty, staff, and students to inform and engage them in community partnerships and advocacy.
APPOINTMENT INFORMATION Salary Information: Starting Salary: $70,000. Salary commensurate with qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Job End Date: 3 years from hire date, with possibility of extension
JOB DUTIES 50% - Developing and implementing Strategic Plans for Community Engagement
Working in consultation with the Executive Director of Government Relations and in close collaboration with University Relations and Communication & Marketing, to develop and implement plans for ensuring positive and high-profile presence of UCSC among all major constituent groups within the campus's service region ( Santa Cruz, Monterey and Silicon Valley).
Developing and implementing plans and strategies to engage with our regional partners, community, and leaders to advance UC and UC Santa Cruz's mission and priorities.
Assist with building support and partnerships with community individuals/groups to advance the university's missions and goals.
Writing and implementing strategic plans, in coordination with the Exeuctive Director of Government and Community Relations, to promote public support for the university among the campus's community leaders.
Provide strategic support and recommendation to internal campus stakeholders in developing community engagement strategies.
Helping and encouraging internal campus stakeholders to engage with community and promote our campus stories and programs.
In coordination with the Executive Director of Government and Community, engaging campus's senior leadership in establishing effective communications strategies and feedback about regional issues to community and regional audiences.
40% - Community Engagement, Event, Meetings, and Support/Management
Support campus senior leadership in participation in community activities, including event preparation, arranging logistical details and handling follow up actions.
Writing reports and briefings for use by the campus senior leadership.
Coordinate participation of other senior administration representatives at community and regional events.
Coordinate arrangements for campus memberships and representatives in community organizations.
Collaborate with other campus and university relations members in a variety of projects.
Organize and present effective community presentations concerning campus projects and issues and represent the campus, as appropriate, at public events and community meetings.
In response to referrals from campus units or community organizations, assist in linking appropriate University resources to community needs.
Provide staff support for and/or monitor meetings and actions of campus, city and community groups and prepare reports and recommendations to the Director for further response as appropriate.
Plan special events, as needed, including meetings with student and community leaders, campus officers, the general public and community interest groups.
Establish and maintain contact with local community groups and businesses, identify opportunities for campus representatives to serve on local community boards.
10% - Special Project Support
Support campus in support for special projects as assigned. Develop and maintain relevant contact information and an inventory of community groups and individuals. Assist with communications strategies such as newsletters or social media contact with constituents.
Strong interpersonal communication skills.
Proven oral, written and communication skills to effectively deal with people in conversation and concisely provide information.
Writing, typing and proofreading skills sufficient to prepare various documents with effective syntax and correct spelling, grammar and punctuation.
Articulate and comfortable with public speaking and community presentations.
Successful experience in dealing with individuals and groups with a full spectrum of backgrounds. Ability to work with a diverse group at all levels of an organization including faculty, staff, students, senior administrators and external constituents.
Excellent problem-solving skills, with judgment and ability to make decisions independently, and negotiate solutions.
Demonstrated proficiency in standard public relations practices.
Excellent organizational skills sufficient to prioritize and complete assignments and projects independently, balancing competing needs and attending to detail.
Experience in coordinating and scheduling logistics for small and large group meetings, conferences, workshops and events.
Knowledge of the Santa Cruz, Silicon Valley and Monterey area business and community organizations and local current events.
Demonstrated ability to maintain confidentiality in all matters and ability to work as part of a team to achieve departmental goals and objectives.
Experience working with highly sensitive and confidential political issues involving community and local, state and federal legislators.
Established knowledge of software applications such as Word, Excel, Outlook, Power Point and Internet with high degree of accuracy and speed.
Bachelor's degree in related area and / or equivalent experience / training.
Some knowledge of UC Santa Cruz structure and policies.
Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work occasional nights and weekends as required.
Ability to travel frequently as a University Relations representative.
Will be required to complete Title IX (Sexual Harassment) training every two years.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
SAFETY STATEMENT All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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