Reports to: Assistant Dean, Diversity, Equity & Inclusion Initiatives
Apply by:June 18, 2021 initial deadline
The position supports the areas of Extension Diversity, Equity and Inclusion (DEI), Government Relations (GR), Global Initiatives, and programs, projects activities and events for the Extension Dean’s office.
Diversity, Equity and Inclusion Functions (25% of time)
Provide program, project and administrative support.
Assist with work plan development, program planning processes, coordinating affinity groups, and coordinating and managing assigned projects.
Organize numerous meetings, programs and events including determining next steps and follow up
Serve as a resource point person on DEI for Extension staff
Assist with reporting outcomes, provide DEI data, evaluative data, budgetary data and reports.
Work collaboratively with University, regional, and national groups on like processes and procedures.
Global Initiative Functions (30% of time)
Plan and coordinate with the Director of Global Initiatives and partners visits, materials, activities and agendas
Plan and coordinate international visitor agendas and activities
Create reports to funders on programs and activities
Monitor and identify sources of funding for Global Initiative opportunities for funding projects and programs related to Global Initiatives strategy
Assist with the development and writing of grant proposals for projects and training programs in collaboration with Extension’s Grants Management team
Respond to inquiries regarding international travel
Provide guidance on Regents Policy regarding international opportunities
Develop country specific pre-departure handbooks for international travel
Government Relations Functions (15% of time)
Provide program, project and administrative support.
Assist with and coordinate meetings, events and program preparations.
Assist with reporting outcomes, provide evaluative data, budgetary data and reports.
Provide AV/computer/technical set-ups for off-campus conference connections webinars, virtual meetings and in-person meetings.
Event Management & Communication Functions (20% of time)
Coordinate arrangements and logistics for committees, task forces, conferences, programs and events, including:
The Diversity, Equity and Inclusion Task Force
The Citizens Advisory Committee: coordinate agenda, publicity, transportation, and arrange all meeting spaces and hotel accommodations for the two meetings per year.
Public Issues Leadership Program (PILD) conference, Washington, D.C.: coordinate the training of delegates, arrange Dean’s dinner, coordinate legislative meetings for group, and prepare handouts for legislative offices.
Extension Legislative Action Day: manage event with 60-75 attendees, arrange bus/van transportation, hotel rooms, meeting spaces, catering and, assist with legislative visits (event occurs every other year).
In collaboration with the Extension Communications and Public Relations unit, disseminate clear and consistent internal communications.
In collaboration with the Unit Directors, manage pertinent intranet sites, including editing and updating material.
Budget and Database Functions (10% of time)
Assist with the preparation of budgets, and provide expense projections as needed.
Monitor and reconcile the units’ account strings.
Arrange contracts with hotels, food vendors and bus services.
Reimburse participants for travel expenses.
Pay invoices associated with outside vendors.
Oversee system and maintain Salesforce database for all Extension legislative contacts; database entries require clean-up and input of new legislators; reports are prepared for yearly administrative reviews.
Create, maintain and provide current reports for additional databases.
High School Diploma/GED and five (5) years of related experience to include project management, or a combination of related coursework/education and experience totaling five years.
Two years of project management experience.
Experience with website management/maintenance.
Experience working with diverse communities.
Event management experience.
Ability to work independently and collaborate with various teams.
Experience assisting with budget analysis projects and associated data.
Proficient with the Microsoft Office Suite, Google Suite, and web based applications (e.g., Skype; Qualtrics, Sales Force, Zoom).
Excellent verbal and written communications.
Demonstrated interpersonal and customer service experience in a multi-tasking environment.
Additional Required Qualifications:
Must have reliable internet if/when working outside of assigned office location.
Must be able to work regularly at a dedicated/assigned Extension office.
Grant writing experience.
Experience providing administrative support to multiple managers.
Ability to work productively on teams and with staff at all levels
Ability to perform duties across a variety of content areas
Cross-cultural communication experience.
Ability to be flexible with workstyle depending on project needs
Work experience in higher education
Internal Number: 341094
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.