Iowa Bankers Association is seeking a full-time Meeting Assistant to work in the Johnston, IA office. The Meeting Assistant works under direct supervision, but with some independence, to provide administrative/clerical support to the Education Department by performing the following duties:
IBA Event Registrations:
Customer service to IBA members for event registrations. Help with online registrations, cancellations and customer questions.
Answers questions and assists Accounting Department with questions.
Database updates. Runs reports in SalesForce for participants lists, etc. and updates contact records as necessary.
Prepares materials for events including name badges, handouts, packets, binders, participant lists, etc.
Sends confirmation for events.
Assists in scheduling, planning and set up of IBA peer group meetings.
Assists Education Department with additional tasks as necessary.
Oversees details for both on-site and off-site meetings, including registration, A/V equipment set up, ensures food and beverage is set up properly and responds to speaker and attendee requests during programs.
Additional duties include the following:
Maintains printed and online calendar for IBA events. Updates websites as needed.
Compiles minutes of meetings, evaluation summaries and other written documents as needed.
Proofreads documents to ensure accuracy of copy, grammar, spelling and punctuation.
Orders department supplies including badge holders, lanyards, ribbons and other necessary items as requested.
Coordinates IBA’s 50-Year Banker Program.
Coordinates IBA Convention Spouse Program.
Assists IBA Government Relations Staff with event registration.
Requirements for the position include the following:
High School Diploma or GED.
Two to three years related administrative experience and/or training; or equivalent combination of education and experience.
Proficiency in Microsoft Word, Excel and Outlook.
Ability to manage multiple tasks.
Must be dependable.
About Iowa Bankers Association
In our 125-year history, the Iowa Bankers Association (IBA) has been dedicated to serving Iowa banks and their employees. As the voice of Iowa’s banking industry, the Association serves more than 95 percent of banks and savings institutions in the state. The IBA and our affiliate companies – Iowa Bankers Insurance and Services, Inc., Iowa Bankers Mortgage Corporation and IBA Securities – provide services that allow banks to better serve their communities and the state of Iowa. The Association contributes to the success of Iowa banks by providing legislative representation, education and training opportunities, regulatory compliance assistance and a host of other services. Member banks also benefit from the insurance, mortgage and securities brokerage services offered by the IBA’s affiliate companies.