Reporting directly to the dean of the School of Medicine (SOM) at Virginia Commonwealth University (VCU), this senior executive-level position serves as the principal agent with senior University officers for the SOM Dean. This position has responsibility for the SOM’s university budgeting, financial management and oversight. Additionally, the scope of this position includes SOM personnel management, technology services and facilities/space planning for the Dean’s Office to support the missions of education, research and philanthropic activities. This position serves on the Dean’s Senior Leadership team and builds relationships with colleagues in the SOM and across the University and in liaison with the health system to carry out the responsibilities of the role. This individual also provides institutional leadership in the administration of VCU’s educational and research missions, and VCU’s policy, administration and financial activities. Roles and Responsibilities
Budgeting and Financial Management
Oversees management and analysis of the SOM’s annual $365 million operating budget.
Develops funding initiatives as well as capital and renovation requests.
Monitors implementation of the SOM’s strategic business initiatives.
Supports eight basic health science (BHS) departments in addition to the centers and institutes that report directly to the Dean, who also supervises the clinical department chairs. The clinical department administrators will fall under the direct supervision and oversight of the chief operating officer (COO) of MCV Physicians (the practice plan). The COO will work closely with this position to ensure proper oversight of university account management within the 19 clinical departments, and also with respect to educational and research operations.
Plans and coordinates the preparation and implementation of the SOM’s annual budget, including faculty compensation.
Oversees the budget development process for the BHS departments and Dean’s Office units.
Supervises administrators for eight BHS departments, six fiscal staff, six human resources and facilities staff, 24 research administration staff and 40 technology staff.
Oversees research administration for the medical school.
Supports the financial aspects of implementing medical education and graduate education.
Provides fiscal oversight for the school’s more than $350 million in endowments and current fund holdings with the MCV
Communicates regularly with department chairs on financial and academic matters.
Develops financial projections and advises the Dean on the strategic use of resources.
Is responsible for the preparation of financial reports and surveys for the external organizations such as the Association of American Medical Colleges (AAMC).
Compliance and Contracts
Provides administrative oversight to ensure that the SOM is in compliance with various university, federal and state laws, regulations, policies and procedures.
Reports risk issues to the Office of Audit and Compliance.
Maintains relationships with internal and external auditors and investigates their findings and recommendations.
Serves as final authority on SOM contracts prior to submission to university contracting office.
Personnel Management / Human Resources
Develops guidelines and procedures for the management of university, professional and classified staff working in the SOM.
Collaborates with the Senior Associate Dean for Faculty Affairs on the annual faculty salary administration process for more than 900 full-time faculty in coordination with the COO of MCV Physicians and VCU administration.
Collaborates and coordinates with the COO of MCV Physicians on personnel and faculty matters at the interface of academic and clinical activities.
Advises the Dean, department chairs and center directors on SOM annual performance metrics and evaluations for SOM leadership.
Represents the Dean on legal matters pertaining to the school with university and health system legal affairs officers.
Provide strategic and executive oversight for the SOMTech technology services unit; coordinate with SOM Departments and SOM-based Centers & Institutes to ensure the adoption of a centralized IT services and operations model through SOMTech. IT domains include Client Services, Academic Technology Services, Research Systems, Web & Application Services, AV & Classroom support, and Simulation IT.
Supervises the Assistant Dean for Technology Services in the execution of SOM IT initiatives and the interface and align with University and VCU Health IT initiatives.
Serves as the executive sponsor of the SOM IT Steering Committee.
Research and Education Administration Support
Maintains school-wide standard operating procedures for proposal development and post award management of all extramural research managed within the school.
Coordinates with SOM departments to ensure that research proposals meet university and sponsor requirements for submission from a budgetary perspective.
Oversees shared service teams providing pre and post award research administration and business operations support to SOM departments, centers and institutes.
Monitors SOM research administration to ensure compliance with university, state and federal policies and procedures.
Supports the finances of implementing medical education and graduate education.
Represents the SOM on VCU-wide committees, work groups that evaluate system-wide change in educational mission and administrative operations and/or in research mission and administrative operations.
Facilities Planning and Space Management
Responsible for facilities planning and space management for ~650,000 gross square feet of SOM-owned and -leased space in multiple facilities dedicated to research, research support, instruction and administration.
Works closely with university management in formulating capital plans for new construction and renovations, representing the Dean.
Maintains the school’s research space inventory and manages the research space management system for optimizing space utilization.
Strategic Planning and Special Projects
Is a key institutional leader in administration at VCU, particularly given the close interplay between SOM academic administration and VCU academic operations.
Works closely with the Dean to develop university operating and capital strategic plans.
Participates on various university planning committees.
Collaborates with the Dean and Chief of Staff to develop and implement the overarching strategic plan for the school.
School of Medicine – Dean; dean’s senior leadership team, chief of staff, senior associate, associate and assistant deans; department chairs; BHS department administrators; clinical department administrators in collaboration with the COO of MCV Physicians, Dean’s Office staff
MCV Campus – Office of the Vice President for Health Sciences, health sciences school deans and associate deans (finance/administration), MCV Foundation president and chief financial officer
VCU – Vice President for Finance and Administration, Vice Provost for Academic Affairs, Director of Government Relations, Vice President for Research and Innovation, Associate Vice President for Facilities Management, Comptroller, Chief Information Officer, Director of Sponsored Programs Administration
VCU Health System (VCUHS) – CEO, VCUHS; CEO, VCU Hospitals and Clinics; Chief Administrative and Financial Officer and other VCUHS vice presidents; Chief Information Officer; President, MCV Physicians; COO, MCV Physicians
Master’s degree in business administration or accounting/finance and at minimum seven to ten years of progressive experience in financial management and administration in a university, academic medical center, medical school or comparable setting required.
Demonstrated ability to manage and motivateand lead the development of mutually beneficial relationships within the medical school, the university and the health system.
A solid grasp of the challenging issues facing schools of medicine and academic medical centers today as well as the dynamics of a major research enterprise, including trends in multidisciplinary, team-based science.
In-depth understanding of the medical school educational enterprise and a collaborative approach to administration, undergraduate medical education and graduate education.
Strong business acumen, with both a demonstrated understanding of and experience handling the complex financial pressures facing medical schools. Experience in financial systems, financial modeling and sophisticated analysis required.
Demonstrated understanding of the role and use of technology in a medical school, including large databases, services support models and complex administrative systems.
Executive presence and an engaging personal leadership style that encourages consensus building and cooperation.
The ability to work effectively with diverse groups, resolve conflict, build strong collaborations and manage ambiguity. An understanding of and sensitivity to the cultural differences that exist within an eclectic university.
Must have demonstrated experience working in and fostering a diverse faculty, staff and student environment.
About Virginia Commonwealth University, School of Medicine
What would go on to become the VCU School of Medicine (SOM) was established in 1838 with the formation of the Medical Department of Hampden-Sydney College, whose mission was to educate physicians in central Virginia. The department was later renamed Medical College of Virginia. In 1968, Richmond Professional Institute merged with the Medical College of Virginia to become Virginia Commonwealth University (VCU).
Today, the VCU School of Medicine is comprised of 26 academic departments – eight basic health science and 18 clinical – and nine centers and institutes, which employ 3,281 faculty and 773 staff. There are 799 medical students, 54 M.D.-Ph.D. students, 200 Ph.D. students, 150 master’s students and 130 certificate students. There are 784 residents and fellows in 74 ACGME programs and 109 postdoctoral fellows.
The mission of the SOM is to provide preeminent education to physicians and scientists to improve the quality of health care for humanity. Through innovative, scholarly activity and a diverse educational context, the school seeks to create and apply new knowledge and to provide and continuously improve systems of medical and science education.
Furthermore, we are co...mmitted to developing more effective health care practices to address the needs of the diverse populations we serve and to provide distinguished leadership in the advancement of medicine and science. We continuously strive for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve, to advocate for these principles beyond our walls and to be a place of dignity, professionalism, mutual respect and inclusivity.
Our school has had many recent successes. Here are a few highlights of our notable accomplishments:
• In FY 2019, the SOM had $174.12 million in sponsored research funding. This included Dr. David Cifu’s $50 million grant from the Department of Defense and VA – the second largest grant in university history; Dr. Paul Wehman’s two grants worth $8.8 million to support employment of people with intellectual and developmental disabilities; and the Central Virginia Center on Drug Abuse Research’s NIDA P30 grant worth $6.8 million.
• In FY 2020, VCU reached a new institutional milestone of sponsored research funding. Combined awards for sponsored programs totaled $335 million, a jump of 8% over the previous year’s record-breaking $310 million. The School of Medicine accounts for more than half of this funding, including:
• Nearly $11 million in funding from the NIH’s National Institute on Drug Abuse to continue our participation in the Adolescent Brain Cognitive Development Study over the next seven years.
• Renewal of the VCU Alcohol Research Center’s P50 grant by the National Institute on Alcohol Abuse and Alcoholism, which represents a total award to VCU of approximately $7.8 million over the next five years. With this new grant, the center has secured 14 years of continuous funding.
• Approximately $20 million from the VA’s Collaborative Studies Program and the Department of Defense to fund Dr. Joseph Webster’s national research project on osseous integration.
• Eric Edwards, M.D., Ph.D., a three-time alumnus of VCU and co-founder of Phlow Corp., has joined forces with B. Frank Gupton, Ph.D., CEO of the Medicines for All Institute in the VCU College of Engineering. The company has secured a $354 million, four-year contract with the U.S. Department of Health and Human Services to bring the manufacture of essential pharmaceuticals and their ingredients back to the U.S.
• As the first academic health center in Virginia to receive a Clinical & Translational Science Award (CTSA), VCU is fostering clinical research collaborations across the state and leading in the translation of research to patient care. The VCU C. Kenneth and Dianne Wright Center for Clinical and Translational Research works with a national consortium of more than 50 research institutions to accelerate the transformation of laboratory discoveries into treatments for patients, engage communities in clinical research and train a new generation of clinical and translational scholars.
• VCU Massey Cancer Center is the only NCI-designated center in the Richmond region and one of just two in Virginia that helps lead and shape America's cancer research efforts.
• The VCU Health Pauley Heart Center focuses on saving and improving the lives of people with heart disease. The Pauley Heart Center is a leader in cardiac research, with an active cardiovascular disease research program that furthers knowledge of heart disease, its treatments and its cures.
• The VCU SOM has 28 graduate programs at the doctoral, masters and certificate levels spread across 10 departments that offer both research training and clinical practice.
• Our medical education programs continue on a strong path with full accreditation from LCME, a successful CLER residency education visit and our Center for Human Simulation and Patient Safety’s five-year accreditation.
• Match Day again made us proud with the Class of 2020 seeing a 97% match rate, well above the national average of 94.9%. Thirty-five of these students decided to stay here at VCU for their residency. Then in August, we welcomed the diverse group of 184 students who now make up the Class of 2024.
• Many of our faculty were among the more than 200 VCU Health providers named as “Top Docs” in 2020 by Richmond Magazine. Of these, 60 earned the most number of votes in their specialties.
• Our Student Family Medicine Association was recognized with an American Academy of Family Physicians Program of Excellence Award for its commitment to promoting family medicine’s value in the health care system and introducing students to the important roles and functions of family physicians for patients, families and communities.
Awards and National Presence
• Dr. John Bigbee was honored with a national teaching award from the AAMC this fall.
• Dr. Rebecca Etz received the Barbara Starfield Primary Care Leadership Award from the Primary Care Collaborative for her commitment to person-focused care.
• Dr. Peter Pidcoe was named a fellow of the National Academy of Inventors
for his inventions in rehabilitation robotics.
• Dr. Michelle Whitehurst-Cook received a Salute to Service Award from the Medical Society of Virginia for her work with the uninsured and underserved.
• Dr. Samuel Bartle was recognized with the 2019 Governor’s EMS Award for Outstanding Contribution to EMS for Children.
• Dr. Sarah Spiegel was presented with the Outstanding Achievement Award at the Sixth International Conference on Bioactive Lipids in Cancer, Inflammation and Related Diseases.
• Dr. Dipankar Bandyopadhyay earned the Gertrude M. Cox Award from the Washington Statistical Society and RTI International, which recognizes an early or mid-career statistician who has made significant contributions to applied statistics.
• Dr. Ashraf Gorgey, an associate professor in the Department of Physical Medicine and Rehabilitation, received the American Congress of Rehabilitation Medicine’s 2020 Distinguished Member Award, which honors a rehabilitation researcher who has significantly contributed to national leadership, research achievement and public service.
• We are well-represented with the AAMC with leadership participating at the national level in leadership roles and more than 30 acceptances for educational research for the 2020 annual meeting.
• Critical clinical care has continued throughout the pandemic. For example, the Hume-Lee Transplant Center – one of the nation's oldest solid organ transplant programs and a top 20 program in the country – is on track to surpass the number of organs transplanted last year, which had been its most active year ever.
• Medical and graduate students quickly adapted as our faculty moved courses online where possible, ensuring the delivery of uninterrupted and essential training. Virtual platforms made it possible for graduate students to defend dissertations and for medical students to become equipped in skills needed for today’s practice, including communicating compassionately via telehealth. Residency programs are recruiting virtually as well.
• Our researchers swiftly joined worldwide efforts to find effective preventive measures and treatments for COVID-19, including serving as a key site for serving as a key site for clinical trials investigating potential treatments as well as ways to prevent transmission of the virus. Even when most researchers, for a time, had to trade their laboratories for home offices, they accomplished great things, including a 16% increase in grant submissions.
• VCU Health System completed the fiscal year with a 2.5% operating margin and did so without any layoffs or furloughs – a highly commendable outcome during this pandemic.
Diversity, Equity and Inclusion
• With the pandemic underscoring pre-existing health disparities and social inequities and the social unrest experienced this year in Richmond and across the country, our SOM community has grappled with creating learning environments that are respectful of all, training physicians who reflect the diverse populations we serve and strengthening scientific endeavors to address health disparities.
• Following extensive dialogue, the SOM developed a diversity, equity and inclusion (DEI) statement and hired an interim senior associate dean for diversity, equity and inclusion (DEI), with a search for a permanent DEI leader underway.
• Another vital component of the school’s DEI action plan is the formation of an Inclusion Council that will create and sustain a school-level focus on these goals, with input from representatives from across our school’s community, including students, faculty, staff, alumni and community members.
• The SOM also has expanded content on race relations and the history of our city during orientation and hosted its first annual DEI Dean's lecture in October 2020.
• Additionally, there is a $1 million commitment to build a more diverse, inclusive and equitable community, in part by creating a Dean’s Equity Scholarship that will help eliminate barriers to access for students of all backgrounds, cultures and socioeconomic status.
• In November 2020, the university announced record-breaking totals for the Make It Real Campaign for VCU: an amazing $841.6 million – more than 112% of its $750 million goal. Representing 44.2% of the university’s total is $372.3 million given in support of the medical school and VCU Health. Already the impact of this philanthropy is being felt.
• A landmark example of the campaign’s success is the McGlothlin Medical Education Center, made possible thanks to a $25 million naming gift from Frances and James McGlothlin that was reinforced by hundreds of generous alumni.
• In addition – to reduce the burden of debt carried by future physicians studying in the facility – the 1838 Scholarship Campaign surpassed its goal, raising $27 million and creating 78 new endowed scholarships to support deserving students.
• Furthermore, the 22 endowed professorships created will make possible key recruitments of highly talented new leaders as well as the opportunity to recognize and reward talented colleagues who are already on our team.
National and Local Leadership
• The Dean of the School of Medicine chairs the AAMC Council of Deans and serves on the board of the AAMC in national service to academic medicine. The Dean supports, through AAMC and other venues, the career development of administrative and faculty leaders.
• Dr. Alex H. Krist, a professor in the Department of Family Medicine and Population Health, serves as the chair of the U.S. Preventive Services Task Force.
• Dr. Alice Coombs, interim Chair of the Department of Anesthesiology, is part of the American Medical Association’s Council on Medical Service where she studies and evaluates the social and economic aspects of health care and recommends policy changes to improve health care delivery in a changing socioeconomic environment.
• Several of our alumni are serving in national leadership positions, including Lisa Waddell, M’88, H’91, who serves in a newly created role as chief medical officer at the CDC Foundation and Sterling Ransone, M’92, who’s become president-elect of the American Academy of Family Physicians.
• VCU has had stellar leadership join the SOM team over the past three years:
• Dr. Sally Santen, Senior Associate Dean of Assessment, Evaluation and Scholarship
• Dr. Betsy Ripley, Senior Associate Dean of Faculty Affairs
• Dr. Gordon Smith, Chair of the Department of Neurology
• Dr. Patricia Sime, Chair of the Department of Internal Medicine
• Dr. Ronald B. Gartenhaus, inaugural Director of the new cancer center at the Hunter Holmes McGuire Veterans Affairs Medical Center in Richmond
• Dr. Robert Winn, Director of Massey Cancer Center
• Dr. Anita Navarro, Chief of Staff
• Dr. Lydia Johnson, Chair of the Department of Dermatology
• Dr. Robert Findling, Chair of the Department of Psychiatry
• Dr. Scott Strayer, Chair of the Department of Family Medicine
• Dr. Harinder Dhindsa, Chair of the Department of Emergency Medicine