Director of Advancement and Executive Director of the UCC Foundation
Umpqua Community College
April 25, 2018
Higher Education Institution
Screening of applications will begin on May 10, 2018 and will continue until the position is filled. Applications received after May 10, 2018 are not guaranteed review.
JOB TITLE:Director of Advancement and Executive Director of the UCC Foundation RANGE: F DEPARTMENT: Advancement CLASSIFICATION: Administrative
RESPONSIBLE TO: College President
GENERAL DESCRIPTION: Under the direction of the President, this position provides leadership, vision, and strategic direction for the administration and management of the Office of Advancement and the UCC Foundation. The director serves as the College's primary fundraiser and government relations officer.
EXAMPLES OF DUTIES: Advancement
Leadership. Provides strategic leadership in guiding, planning, implementing, evaluating, and refining Office of Advancement processes and procedures; oversees ongoing maintenance and improvements of internal controls and the Office calendar of events and activities; investigates, addresses, and resolves problems, grievances, and complaints related to areas of responsibility.
Relationships. Strategically manages relationships to increase understanding and support of the College.
CAMPUS. Serves as liaison to campus departments and offices; collaborates with all departments on campus and works closely with the Offices of the President, Provost, and Communications and Marketing.
COMMUNITY. Cultivates and facilitates relationships with community partners, businesses, industry, alumni, College friends, and philanthropic entities regarding support and funding of College priorities; sits on broad-based community boards and committees; attends non-profit special events when opportunities are available,
GOVERNMENT RELATIONS. Serves as the College's principal liaison to elected officials at all levels, strengthening relationships, advocating for UCC priorities, and increasing support for UCC; monitors legislative activity and advises the President and campus senior leaders on relevant legislative issues; coordinates federal and state delegate visits and communiqués with UCC.
COMMUNICATIONS. Communicates with the community and external agencies regarding UCC mission, programs, and priorities; through regular reports, informs campus members and the Board of Education about activities and achievements of the Office of Advancement; oversees Office of Advancement electronic communications and website.
PLANNING. Designs, implements, manages, and assesses a comprehensive development and fundraising plan aligned with the College's mission, vision, and goals; in consultation with the College President, identifies annual fundraising goals and objectives.
PHILANTHROPIC SUPPORT. Oversees all fundraising activities, initiatives, and strategies and achieves annual fundraising goals.
MAJOR GIFTS. Identifies, cultivates, solicits, and stewards major donors and prospects including individuals, corporations, and foundations, through visits and other forms of direct personal contact in accordance with performance targets set by the College President and the development plan.
ANNUAL FUNDRAISING. Plans and implements annual campaign, employee giving, and alumni giving in accordance with performance targets set by the College President and the development plan.
CAPITAL CAMPAIGN. When requested by the College President, envisions and implements a capital campaign; directs all campaign activities; researches, evaluates, and updates files on prospects, foundations, and corporations; oversees grant proposals to foundations and government agencies; makes individual solicitation calls as appropriate; plans special cultivation and recognition programs for major donors; plans and organizes dedications.
PLANNED GIVING. Develops and manages a branded planned giving program; identifies and contacts planned giving prospects; offers educational opportunities and materials regarding planned giving; provides stewardship of donors who have announced a commitment to planned giving; helps write marketing materials and communications for the planned giving program.
VOLUNTEERS. Recruits, engages, and manages volunteers and provides them with leadership and direction in support of the cultivation and solicitation of major donors and prospects; coordinates volunteers' activities to ensure their integration into the unit's programs.
ALUMNI RELATIONS. Plans, implements, and promotes alumni programs that support the College's strategic plan and the development/fundraising plan; ensures accurate and complete alumni database records; establishes and builds relationships with a wide range of alumni (locally, regionally, nationally and internationally) and encourages financial support of the College; maintains regular communication with alumni via direct contact, email blasts, alumni web pages, and print publications; educates graduating students about alumni benefits and engages them in programs
COMMUNICATION MATERIALS. Researches, writes, edits, or oversees the preparation of persuasive, accurate, and grammatically and syntactically correct solicitations, proposals, case statements, reports, correspondence, and other development-related communication materials in support of fundraising activities; ensures the UCC Foundation and donor opportunities are marketed appropriately to prospective donors and the community.
EVENTS. Oversees recognition events, scholarship awards, and fundraising events (such as the Legacy Ball).
ANNUAL REPORT. Prepares an annual development report that includes (at minimum) information on endowments, gifts, annual fundraising, scholarship awards, other awards, and recognition and fundraising events.
LEADERSHIP. Implements the strategic plan and directs the operational functions of the UCC Foundation to support UCC's mission and goals.
BOARD. Ensures efficient and effective operation of, plus positive and open communication with, the UCC Foundation Board of Directors.
POLICIES. Develops, recommends, and implements policies and procedures for the UCC Foundation.
ASSETS. Oversees management of the UCC Foundation's assets and monitors for accurate donor records.
FUND DISTRIBUTION. Oversees scholarships and the distribution of endowment and other funds as intended by donors.
SUPERVISION. Oversees UCC Foundation staff and outsourced services to assure high levels of performance and timely, satisfactory completion of assigned/contracted duties.
FISCAL MANAGEMENT. Fundraises to assure adequate funds for Foundation operations and special projects; develops and manages annual budgets.
OTHER. Oversees two organizations: Hundred Valleys Management Services Corporation (C-Corp) and UCC Foundation Real Estate Holding Company; manages boards, finances, legal issues, and holdings of both organizations.
SUPERVISION. Hires, orients, supervises, and evaluates the grant development staff; establishes priorities for work assignments, monitors progress, reviews work products, and ensures products are delivered in a time manner.
AGENDA. Consults with senior College leaders about which grants the College will pursue; sets an ambitious grant-seeking agenda designed to meet the College's strategic goals and fulfill the College's mission.
REPORTS. Directs the preparation of reports on the College's grant development activities as required/requested by the Board of Education, College President, or senior campus leaders.
MISSION FULFILLMENT. Works collaboratively with the College President and senior leaders to embed the College's mission, goals, and values throughout all programs and activities.
PERSONNEL. Supervises Office of Advancement staff; plans and conducts regular staff meetings; evaluates and oversees professional development plans and goals for staff in accordance with good management practices, College policies, and collective bargaining agreements; hires, evaluates (including completion of annual performance reviews), trains, disciplines, and recommends dismissal of staff in accordance with Board of Education policies/procedures and collective bargaining agreements.
COMPLIANCE. Oversees compliance with Board of Education policies and with state and federal mandates/laws/regulations pertaining to areas of responsibility; coordinates the review, formulation, and proposal of policies concerning all facets of the Office of Advancement.
ASSESSMENT. Conducts annual assessment of effectiveness of all Office of Advancement operations and achievement of goals and objectives; oversees Office of Advancement technology use, data collection, evaluation, and planning; prepares annual assessment report.
CAMPUS SERVICE AND COLLABORATION. Is a member of the Senior Leadership Team; participates in college governance service on various committees, including leadership groups; collaborates with other campus offices and departments as appropriate to achieve goals.
FINANCES. Prepares and oversees the annual budget for the Office of Advancement; sets budget planning parameters; aligns the budget with strategic priorities and college goals; maintains fiscal control and accountability.
CURRENCY. Remains current in knowledge and issues related to advancement, development, fundraising, grant development, government relations, and supervision; participates in state affinity group meetings and national meetings of professional organizations (e.g., CASE, AFP), as appropriate and as resources allow.
SENIOR LEADERSHIP. Serves on the Senior Leadership Team (SLT); supports college-wide senior leadership activities and contributes to their success; serves as an advocate for and representative of senior administrators' interests and positions.
SPECIAL ASSIGNMENTS. Performs special assignments and duties within the scope and responsibility of the position as assigned by the College President.
REPORTS. Produces reports as requested by the College President.
KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of:
Principles and effective practices of advancement, development, and fundraising
Principles and effective practices for leadership, management, budgeting, public relations, government relations, strategic planning, policy development, conflict mediation, program development and management, and higher education (especially community colleges)
Applicable local, state, and federal laws, codes, rules, and regulations
Demonstrated skill in:
Strategically leading a complex department in collaboration with others in the organization
Securing significant (six- and seven-figure) grants and gifts from individuals, corporations, foundations, and other private funding sources.
Establishing positive community, donor, volunteer, and board relationships; interacting positively and with an appropriate sense of humor
Taking risks to propose, develop, and implement new initiatives
Planning, implementing, improving, and evaluating programs, events, policies, and procedures
Supervising, training, inspiring, and motivating staff; fostering effective working relationships in a team environment
Exercising good judgment, behaving ethically, and using discretion in handling confidential information and sensitive situations
Developing, administering, and managing budgets
Speaking and writing to effectively communicate with a wide range of people - individually and in small and large groups
Communicating and interacting effectively with people from diverse backgrounds and identities, including but not limited to socioeconomic level, sexual identity, race, ethnicity, veteran status, and those with different levels of academic preparation and varying physical and learning abilities
Utilizing computer technology for communication, data collection, planning, assessment, and reporting activities
Frequent work at a fast pace with unscheduled interruptions
Frequent computer use
Attendance at early morning, evening, weekend, and after-work-hours events on a regular basis
Some travel for donor and government relations and events
Hearing voice conversation, sitting, walking, occurs in this job daily. Bending, climbing a 3-step ladder, color identification, gripping hands & fingers, kneeling, lifting/carrying 0-14 pounds, standing long periods, stooping, twisting body, noisy work area, occurs regularly but not daily. The applicant is required to be able to perform these tasks/movements with or without reasonable accommodations.
Master's degree in management, public administration, nonprofit administration, business administration, law, or related area; bachelor's degree in one of these areas plus a strong record of significant fundraising success will be considered
A minimum of 5 years of demonstrated success in advancement-related work, preferably in public higher education
Demonstrated success in significant grant-writing and/or fundraising
Certified Fund Raising Executive (CFRE) credential
Experience working in or with community colleges
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the college employer and requirements of the job change.
Internal Number: 2018-00023
About Umpqua Community College
Since its founding as a post-secondary education facility in 1964, Umpqua Community College has grown to 15,000 students who are enrolled in one or more classes each year. Umpqua Community College is one of the most picturesque colleges in the country, nestled between beautiful tree-studded hills and overlooking a large bend in the North Umpqua River. Natural volcanic rock and rustic, cedar shake architecture grace the 14 campus buildings located on a 100-acre plot of land six miles north of Roseburg. Easy access to Interstate 5, exit 129, and mild year-around climate complement the scenic beauty of the campus.