PRIMARY PURPOSE/GENERAL DESCRIPTION:
This position reports directly to the AVP Assistant Treasurer and is responsible for over- seeing the Budget Office, as well as performing complex monitoring, investment analysis, accounting and reporting on long term investment funds and endowment accounts of the College. Duties require the application of generally accepted accounting principles (GAAP) and other established industry standards to a wide variety of financial, technical, managerial and operational accounting problems.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES:
- Oversees the daily operations of the budget office staff.
- Assists the AVP for Business Affairs with updating the college long-range planning model.
- Supports the AVP for Business Affairs on College procurement policies and procedures. Procurement will have a dotted line reporting to this position.
- Oversees the Workday ERP procurement process.
- Performs review and analysis of monthly/quarterly valuations provided for traditional and alternative investments.
- Prepares monthly and quarterly reports on the investment pool.
- Maintains Investment Committee Sakai site and ensures resource documents kept current.
- Prepares materials for the Investment Committee of the Board of Trustees.
- Develops and implements analytical portfolio monitoring tools to measure risk and return; perform periodic asset allocation analysis.
- Develops and maintains systems for measuring performance for total investment pool assets and relevant subsets of assets (individual managers, asset classes, manager groups, etc.) and adherence to policy guidelines.
- Prepares cash flow forecasts, monitors cash to be invested or redeemed in the investment pool and assesses cash needs.
- Researches and responds to endowment inquiries.
- Communicates with investment counselors as needed.
- Performs administrative duties such as scanning, filing and maintaining computerized records of investments.
- Prepare complex periodic and special surveys and reports, including but not limited to Moody’s Investor Services, NACUBO, Cambridge Associates and other various ad hoc reports.
- Works closely with CUC Financial Services to co-ordinate accurate accounting for the endowment funds.
- Prepares endowment spending policy income forecasts (budget relieving vs. other), and co-ordinates data for the long-range planning model.
- Develop and maintain accounting policies and procedures for Federal Awards and Grants. Works with the office of Foundations, Corporate and Government Relations and the Dean of Faculty to accurately account for Federal and Private Grants. Keeps current with Federal requirements for grant accounting.
- Works with Institutional Advancement on correctly classifying, creating accounts and accounting for gifts received.
- Works with the Planned Giving Office on the accounting, reporting and investing of life income trusts.
- Works with the Donor Relations and Stewardship Department to accurately report on valuation and usage of donor funds.
- Provide support to the AVP for Business Affairs on all aspects of financial accounting and reporting. Provides detailed analysis reports as required on an ad hoc basis.
- Maintain contact with other college departments to supply endowment accounting and financial data, and provide advice on fundamental accounting practices and procedures.
- Stays current with principles, procedures, practices and theories of accounting and budgeting, investment portfolio management, Federal, state and local laws, ordinances, codes, regulations and policies affecting accounting and financial systems of the college.
- Maintains familiarity with the college's accounting structure, classifications and terminology, as well as research, statistical and forecasting methods used in accounting analysis and management.
- Continually update knowledge of the capabilities of the computer applications used in the management of the college's accounting system. Stays current with trends and developments in accounting and related fields.
- Works with Student Accounts to accurately account for, and prepares annual schedule of returns for prepayment plan investments.
- Processing accounting documents, maintaining accounting records, preparing journal entries, accounting statements and reports and other related functions.
- Prepare and or assist in the preparation of the various audits.
- Prepare and or assist in the preparation of the basic financial statements such as balance sheets, statement of activities, statement of cash flows, notes to financial statements, and various related schedules.
- Create accounting and fiscal forms and procedures within assigned area of responsibility.
- Performs other essential duties and tasks specific to the position or as assigned.
- Active support for the College’s Principles of Community and Principles of Diversity in the performance of job duties.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Knowledge of college and university or other not-for-profit accounting and budgeting preferred. Knowledge of Accounting for Federal Grants and Awards preferred. Some knowledge of investment products would be preferred.
Utilize computerized systems in the processing of accounting and financial data.
Demonstrate a proficiency in Excel Modeling.
QUALIFICATION STANDARDS :
EDUCATION & EXPERIENCE:
Bachelor’s degree in accounting, business, finance or related field from an accredited College or University. Three or more years of related experience and/or training; or equivalent combination of education and experience. One to three years of detailed, investment accounting and financial analysis work experience.
CPA and/or MBA desirable.
HOURS & CLASSIFICATION AND STATUS:
The regular schedule for this position is 40 hours per week.
The regular hours for this position are 8:00 a.m.-5:00 p.m. Monday-Friday.
Hours may vary due to needs of the College or department. Some travel may be required.
This is a regular, full-time, 12 month, exempt level and benefits-eligible position.
Will supervise the Financial Analyst-Budgets and the Administrative Assistant-Budgets.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is quiet to moderate.
Physical and Mental Requirements
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Scripps College is an At-Will employer. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
Scripps College is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, sexual orientation, gender identity, physical or mental disability, medical condition including genetic characteristics, or any other consideration made unlawful by federal, state, or local law.